Coordinated Business Systems Blog / Document Management (2)

What you Should Expect from your Managed IT Provider


It is common for any company that uses the internet and has an online network to also have someone on their staff working in IT. A lot of the time, it is either one person or a small group of people that work “in-house” and are hired to work on site.

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Understanding the dark web


Most people have heard of the dark web as it is typically mentioned in crime movies and tv shows. The connotation is often with illegal activities, a place where you can obtain drugs and weapons but there is more to the dark web than we are often led to believe.

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Benefits of streamlining document workflows and document management


Organization is critical to the smooth day-to-day operations of any business. Gone are the days of trying to track down a single sheet of paper or a key file. In order to be productive and efficient, files must be easy to store and to find at a later date.

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The Top 5 Most Popular Posts of 2018 -- Security, Toner Pirates, and Billing for Color

Read our best copier, security, and document management blogs from 2018 for tips, helpful info, and more.

I hope your 2019 is off to a fantastic start. Before completely diving into the new year, here’s a look back at some essential knowledge from 2018 that’s still relevant. It’s time for you to get up-to-speed on the best tips for buying and securing your copiers, understand 3-tier color …

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6 Steps to Automate Your Business Processes

Are your SMB's processes still primarily manual? Use these 6 steps to automate workflows and overhaul business processes - and maximize productivity!

I’ve been sharing the value of document management and moving from paper-based offices to digital documents and workflows for over a year now. The ability to immediately find information is tremendously valuable by itself, and remains the foundational value of document management. How …

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5 Ways to Leave Your Sensitive Documents Open to a Data Breach

Is your copier security up to snuff? Make sure you've got these 5 things covered to ensure the best document security for you SMB.

You’ve all heard the song, 50 Ways to Leave Your Lover, right? Slip out the back, Jack. Make a new plan, Stan. Hop on the bus, Gus. Just drop off the key, Lee. Now that I’ve planted that ear-worm inside your head, what’s a Paul Simon song have to do with document security?

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19 Essential Questions to Ask About Your Document Management Solution BEFORE You Buy It

You should be asking yourself (and your staff) these 19 questions BEFORE buying a document management solution for your SMB.

Paper documents slow down your workflows, hinder excellent customer service, and cost time and money for retrieval and storage (file cabinets are big!). Take a look around your office. I’m going to guess it’s not all clean desks and sleek efficiency. There’s probably a fair bit of pap …

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Getting the Most From Business Documents: Our Best Tips for Document Management shrinks costs pig

Over the last year, we've written quite a few blog posts about how paper slows down your organization and how document management can help your business move faster. I've compiled some of the best advice and tips here – with link to the full post.

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How the Document Scanning Process Works in 10 Simple Steps

Decrease the amount of paper on your desk by using these 10 easy steps to simplify the document scanning process.

If you've ever looked around your office and thought that it would be great to get rid of all of the paper, you can do that. Better yet, you already have what you need to get started – a copy machine. The scanning functionality of your copier can be used to convert paper documents int …

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