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Understanding the dark web

on Oct 8, 2019 1:00:00 PM By | Kirk Studebaker // President | 0 Comments | Document Management Security
Most people have heard of the dark web as it is typically mentioned in crime movies and tv shows. The connotation is often with illegal activities, a place where you can obtain drugs and weapons but there is more to the dark web than we are often led to believe.
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Benefits of streamlining document workflows and document management

on Sep 19, 2019 8:16:00 AM By | Kirk Studebaker // President | 1 Comment | Document Management
Organization is critical to the smooth day-to-day operations of any business. Gone are the days of trying to track down a single sheet of paper or a key file. In order to be productive and efficient, files must be easy to store and to find at a later date.
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The Top 5 Most Popular Posts of 2018 -- Security, Toner Pirates, and Billing for Color

I hope your 2019 is off to a fantastic start. Before completely diving into the new year, here’s a look back at some essential knowledge from 2018 that’s still relevant. It’s time for you to get up-to-speed on the best tips for buying and securing your copiers, understand 3-tier color billing, out-sailing toner pirates, and understanding document management. Below you’ll find our top 5 as well as two “Hall of Fame” posts that have been at the top of our readers’ attention for the last three years!
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6 Steps to Automate Your Business Processes

I’ve been sharing the value of document management and moving from paper-based offices to digital documents and workflows for over a year now. The ability to immediately find information is tremendously valuable by itself, and remains the foundational value of document management. However, once you’ve realized the benefits of finding documents in seconds, there’s no reason to stop there.
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5 Ways to Leave Your Sensitive Documents Open to a Data Breach

on Sep 19, 2018 2:03:33 PM By | Kirk Studebaker // President | 2 Comments | Document Management Security Printers and Copiers
You’ve all heard the song, 50 Ways to Leave Your Lover, right? Slip out the back, Jack. Make a new plan, Stan. Hop on the bus, Gus. Just drop off the key, Lee. Now that I’ve planted that ear-worm inside your head, what’s a Paul Simon song have to do with document security?
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19 Essential Questions to Ask About Your Document Management Solution BEFORE You Buy It

Paper documents slow down your workflows, hinder excellent customer service, and cost time and money for retrieval and storage (file cabinets are big!). Take a look around your office. I’m going to guess it’s not all clean desks and sleek efficiency. There’s probably a fair bit of paper and that one person with the Leaning Tower of Pisa of files on their desk. I’ve written about document management as a great solution to this paper problem before. You can access all of our document managed-focused blogs here. Today I want to help you overcome the worry and nervousness that comes with looking for a software solution.
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Getting the Most From Business Documents: Our Best Tips for Document Management

Over the last year, we've written quite a few blog posts about how paper slows down your organization and how document management can help your business move faster. I've compiled some of the best advice and tips here – with link to the full post.
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How the Document Scanning Process Works in 10 Simple Steps

on Apr 10, 2018 8:03:00 AM By | Jeff Osgar, Solutions Specialist // Document Management | 6 Comments | Document Management
If you've ever looked around your office and thought that it would be great to get rid of all of the paper, you can do that. Better yet, you already have what you need to get started – a copy machine. The scanning functionality of your copier can be used to convert paper documents into digital format (and use software to make them easy to find again too). Once your documents are digital, you can skip the filing cabinet and save them to a document management system or even a simple file share; email them; or even launch a business process like accounts payable.
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Never Waste Hours Looking for a Paper Document Again – And 6 Other Ways Document Management Saves Time

“I love it when I can’t find a document I am looking for,” said NO ONE ever! That’s because searching for paper files is time consuming. And sometimes, after countless hours of searching, you don't even find what you’re looking for. Despite the hassles that come hand in hand with a traditional, paper-based filing system, organizations are still apprehensive to implement an electronic document management system. We could all use a little more time added to our days. How much time do you spend looking for the right document and the right information in that document? How would you like that time back? Here are seven ways document management is a time saver for business.
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