Workflow Solutions

What is Document Management?

In today’s world, the option of having the ability to access documents from anywhere via the internet is especially significant for organizations that have increased their remote workforce the past year.

Electronic document management, also referred to as document management software, is used to electronically store, index, secure, and share documents within your organization. Authorized employees can access files and documents any time they need to, from any location. With digitized documents that can be automatically indexed and securely stored, you can avoid losing documents, increase efficiency, and save money.

Our Document Management systems allows you to manage the lifecycle of any document in a digital format. It starts with document creation, progresses to capture, indexing and storage, which allows for retrieval, manipulation, and finally, to circulation.

Benefits of a Document Management System

The sudden increase in digitalization across the world has resulted in growth and reliance on digital files and documents. In all likelihood, these important documents are probably spread over a mixture of digital platforms such as Google Drive, Dropbox, and Microsoft Sharepoint as well as physical copies that take up tremendous amounts of space in your office. 

A good document management system will keep all of your files in one place, help you track all of your important documents, improve accuracy, and offer you 24/7 access.

You may be surprised by the boost in efficiency that you get by being able to find, store, and organize documents easier. One study estimates that by boosting employee productivity, a digital document management system can save up to 6,000 hours per year, equating to 2.4 full-time staff positions. Recent studies also show that on average, the cost of labor to file one document is $20 while the average cost in labor to find one misfiled document is $120.

Coordinated Business Systems Showroom

Document Management Security

Coordinated Business Systems prides itself on staying at the forefront of innovative document management and business technologies. Our cutting-edge document management solutions store all your business files electronically in a safe, secure location that allows only authorized employees to access files and documents when they need them. These workflow solutions have additional security benefits such as:

  • Regulatory compliance including HIPAA
  • Easily restore from backup
  • Audit document access and modification
  • Limit access by department or individual

Square 9 Softworks

Coordinated Business Systems partners with Square 9 to help organizations streamline document workflows by capturing your documents, extracting high-value data, classifying that data into information and integrating that information into your existing business processes for greater efficiency. Square 9 integrates with your existing business applications, office equipment, and third-party software so you can work smarter, faster, and be more productive no matter your location: in the office or working remotely.

Square 9 Softworks & Coordinated Business Solutions

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