If you find yourself wading through a sea of documents for 15 minutes without finding exactly what you are looking for, it's most likely time for your organization to improve your document management system. Having everything organized and easy to find saves you massive amounts of time, leaving you to be much more productive in the process. So how do you understand what document management system is right for you? Here at Coordinated Business Systems, we’re here to help you with that.

Remote workers can bring a lot of value to the workplace, they’re cost-efficient, can work from a variety of locations, and can frequently show signs of increased work productivity. That being said, there is some risk associated with employees working outside the office. The main risk is that you are unable to control the hardware or wireless connections used by your employees working remotely.

The advances made in the world of technology are changing the expectations that customers demand from businesses. While some companies can rise easily to meet these new expectations, a lot of small to mid-sized businesses (SMB’s) struggle to do so. Many SMB’s encounter issues related to a lack of budget or the absence of a dedicated IT staff that can integrate and implement new applications. Help is at hand though, as managed IT providers can help businesses identify, explore, and ultimately, implement IT solutions.

It’s a pressing question for more and more employers as cell phones continue to dominate our society; ‘Should cell phones be a fixture in our workplace?’. So, is it time your office embraced a mobile solution or is it best to go down the path of a unified communication solution? We’ve summed up a few of the positives and negatives of each solution so that you can make the right choice for your business.

A good copier can be the centerpiece of any bustling office— It’s the backbone of meetings and workshops, providing all-important printed handouts for colleagues, or the presentation to be shared with a client. Being so vital to the everyday routine of the workplace, it’s important to make sure that your copier is functioning properly at all times. It can be difficult to know when you should consider your current copier for a new model. With that in mind, we’ve highlighted a few of the telltale signs that your old copier might be past its prime.

It’s important to start thinking about your managed IT needs and plan for this upcoming year. The planning doesn’t stop when you obtain your managed IT provider, as you now have to start thinking about how to use them effectively.

Even in today’s increasingly paper-free world, printing is a necessity in nearly every office. Often an expense that most business owners and managers try to reduce and even eliminate, it’s key not to overlook the effects on print quality. Follow these tips and you’ll find it easy to reduce your printing costs without forfeiting quality.

Most businesses in the modern age rely heavily on technology and the internet. Fields of expertise vary, some professionals with a small or new business perhaps don’t have adequate knowledge of IT themselves, and are unable to manage every situation that may arise.