Coordinated Business Systems Blog

Why Toner is Superior to Inkjet When You Want to Print in Color

Toner may cost more upfront, but it wil save your SMB more money in the long run - plus it's better than printer ink.

If you’re like most offices, you and your coworkers use black and white printing most of the time, and the option to print in color is a perk that you rarely use.  When you do print in color, though, what’s not so nice is that annoying error code taunting you that your ink is low or t …

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How to Choose the Best Copier – 10 Tips

If you're in the market for a new office printer, you have a lot of choices. A multifunction printer, or MFP, combines the functions of a printer, copier, scanner, and fax machine into one. You can help significantly improve workflow and reduce costs by purchasing one that matches you …

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4 Ways Copier Hard Drives Are a Security Risk

Check out these 4 ways your copier creates security risks for your SMB

Data security is critical for any business that handles confidential information – customer credit card, private medical files, sensitive demographic information, or banking account numbers, are just a few examples.  You've probably taken measures to protect your networks, servers, an …

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Document Management: 27 Essential Facts to Know

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Document management can be a great solution for organizations looking to ease the physical burden of a paper-ridden office. Solutions come in all flavors too; from a basic vanilla archival and retrieval system, to a full-blown, salted caramel coconut mocha chocolate chip enterprise co …

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Boost Employee Collaboration With Document Management

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Communication and collaboration go hand-in-hand, document management makes it easier. Webster.com defines collaborate “to work jointly with others or together especially in an intellectual endeavor.” Let's explore the third of the 4 Cs of document management benefits – collaboration ( …

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5 Useless Excuses to Avoid Implementing Document Management

Trust me, I've heard them all - any excuse is a poor reason not to impliment Document Management for your SMB

Everyone has excuses for not doing something they know they should do better. An excuse is “a reason or explanation put forward to defend or justify a fault or offense.”  I'm too tired to go to the gym today. If I don't eat this bag of chips, it's going to go bad and I don't want to w …

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Scam Alert! 19 Ways to Avoid and Sink Toner Pirates

Shiver me timbers, toner pirates are at it again.  This sounds like a funny office joke or a Saturday Night Live skit with the “Makin' Copies” guy. It's not. A bunch of our customers are reporting that these scammers have been calling them. Here's how the scam works, how to spot a ton …

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3 Things to Know BEFORE You Lease a Copier - BEWARE!

A lot of my time is spent dealing with end-of-lease questions. Existing customers sometimes choose to go a different direction and need to terminate a lease with us. We also acquire new customers and help them end their current contract. Based on my experience, I have changed the end …

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