You need to be compliant with various regulations, but there's no controlled business process to ensure that workers are in compliance (signing off on new safety regulations, for example) or that documents are safely stored according to compliance regulations.
Do you want to improve a business process (reduce errors, speed it up)?
Which departments are candidates for using DM? Or are you considering a roll-out for the entire company?
Do you have many documents stored digitally? Are they used in business or approval processes?
Think About Your Documents and Processes
I want you to think about how various documents flow (or don't!) through your business.
Do you have remote workers? Can they access information from wherever they are (securely)? How much more productive would they be if they could?
When a customer calls, can you answer their question quickly on the phone? Do you have to call back? How long does it take to get them an answer?
How long do you have to keep documents?
Do you scan? Why?
How often (if ever) have critical documents been lost or misplaced in your office? What were the consequences?
Can you find the documents and information you need when you need it?
How do you process standard human resource requests like leave requests?
Do business processes slow to a crawl when employees are on vacation or unexpectedly out for a sick day?
What one piece of paper would you get rid of?
Do you have to use storage company like Iron Mountain to store your paper documents? How much does that cost? How much do you spend to retrieve documents each year? Have you ever missed a deadline because it took too long to access a box stored off-site?
How much is convenience worth to you? How much is your (and your co-workers' or employees' time) worth?
I'm going to go out on a limb and say that many of the answers to these questions have left you feeling aggravated, frustrated, or like you're missing out.
Document management is a way to quickly improve your business processes. Don't delay.