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The Value of Document Management – Shelves Don't Collapse on Employees

Posted by Jeff Osgar, Solutions Specialist // Document Management | Sep 13, 2017 1:06:31 PM

We sell and implement document management (based on Square9's software). 

What we DO, though, is solve business problems for customers. Saving time from matching financial documents, making sure everyone has access to the current SOPs, and quickly responding to discovery requests during litigation are just a few of the document-based problems we've solved for customers.

The core of document management is simple – provide fast, secure access to a business' documents electronically. 

It's hard to show why this matters. 

I've found a video that vividly illustrates the problem of traditional, paper-based filing – it's funny too.

OK, it's funny if it doesn't happen to you.

While this is an extreme example – at least I HOPE your file room doesn't look like this – this perfectly shows the value of document management.

Think about how you currently access customer documents and other business records:

  1. Is it open shelving like this?
  2. How long does it take to find a folder? And how long does it take to refile folders at the end of the day. Imagine trying to find a misfiled folder in this file room – it may as well not exist.
  3. Could you use the extra space occupied by paper files more effectively?
  4. And imagine the workers' comp claim for “buried under a paper mountain”!

Enjoy the video. Afterwards, if you need help finding and using your business' documents, consider contacting us for a document management assessment.

 

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Topics: Document Management, Optimizing Your Business

Written by Jeff Osgar, Solutions Specialist // Document Management

Born and bred Minnesota. Love the outdoors and time on the lakes. Camping, fishing, boating, swimming, hiking, mountain biking… if it is done in the woods of MN or on one of our 10,000 lakes it could probably be added to the list.

At the office I assist our customers unlock business efficiencies through the use of our equipment and software products available through our number of vendors. I enjoy the challenges the job brings, and the success we help our customers uncover with our programs.