Coordinated Business Systems

Isn't It Time To Organize Your Business Documents So You Control Them?

Get Information Smart With Document Management

Do you know where your important business documents are?

All businesses rely on effective creation and use of documents to function – invoices, strategy and planning, product brochures, and the hundreds of other forms and documents.

Manufacturing companies have complex document management and workflow needs – design creation and revisions, compliance requirements, change order management, and more.

Think about your business. Are you still managing these documents in manila folders and filing cabinets?

Are you moving at the speed of paper?

Retro is cool in movies, style, and music. It's not cool when it comes to managing documents.

Ready to discover what document management can do for your business?Simply fill in the form on the right.

Not quite convinced yet? Read on.

Ready to discover what document management can do for your business?

Paper Is Hurting Your Business: Here's How

You're in business to make things, not manage paper. 

You know in the back of your mind that your business could move faster, get more done, turn around products quicker – and with better quality, and save money. Here are a few statistics to show how much paper hurts.

  • According to Gartner, workers waste 20% to 30% of their work week managing documents or document-based information. That’s a lot of wasted time, and when there’s wasted time, there’s always wasted money.
  • It costs money to store that paper: filing cabinets lining your hallways, conference rooms, and offices; entire rooms devoted to file storage; and offsite storage costs at services like Iron Mountain. Not to mention the time it takes to find a paper file.
  • 59% of 1,000 middle managers say they miss important information daily because even though it exists, they can't find it because it's on paper. (Source: Accenture)
  • A company with 1,000 workers wastes $2.5M to $3.5M each year looking for information that doesn't exist, not finding information that does, and recreating information that can't be found. (Source: IDC) Don't have 1,000 workers in your business, let's scale the numbers down. With 100 workers, that equals $250,000 to $350,000 in wasted time and effort looking for information – can you afford that?
  • A 2013 report estimated that executives spend an average of six weeks each year looking for lost documents. (Source: Esselte)
  • Companies misfile 20% of their documents, essentially losing them. (Source: ARMA) 

 

Electronic Document Management

Document management software allows you to manage your business documents (nearly any file type) in one secure document repository and provides fast, easy retrieval of those documents.

With control of your documents you can:

  • Simplify compliance
  • Improve safety
  • Speed design change management
  • Improve customer service by responding quickly
  • Create workflows for AP and invoicing to take advantage of early payment discounts

And that's only a partial list. 

 

Getting the RIGHT System for You

Buying and implementing software makes businesses nervous –

  • Will it cost too much?
  • What's the ROI?
  • Am I partnering with the right company to build my solution?

With a company that puts the “Customer First. Always.” those concerns are addressed in a relationship built on mutual trust.

 

Take the First Step

The first step is simple and starts with a conversation. What are you business challenges – meeting compliance goals? Difficulty preparing for audits? Confusion in your order change management processes?

 

Document management has been delivering ROI for businesses for over three decades. You don't have to live with paper.

Are we the right partner for you? Let's find out. Fill in the form above to schedule your free document management consultation and begin the journey to free yourself from paper.