AI Is Already in Your Workplace: Manage It With Hatz AI

Like it or not, AI is already in the workplace.

Companies everywhere are using it to simplify everyday tasks, from writing a quick email to answering live customer questions on their websites. And even in the offices where AI hasn’t officially been adopted, employees are finding ways to use it on their own.

Unfortunately, this makes it impossible for businesses to know which tools employees are using, what information they’re sharing, or where that information is going; they might be bouncing between ChatGPT, Claude, Gemini, search tools, and whatever else they've discovered. What starts as an innocent desire to work more efficiently can leave companies with very little control over their own data.

Did you know? Unsanctioned AI use in the workplace is becoming so common that there’s now an official term for it: Shadow AI.

And as AI becomes more common, the risks surrounding it are growing, too. According to IBM’s 2025 and 2026 Cost of a Data Breach Reports:

• One in five organizations reported a breach linked to unauthorized employee AI use.
• Organizations with high levels of unauthorized AI use saw breach costs average $670,000 more than organizations with little or no unauthorized AI use.
• 63% of breached organizations either didn't have an AI governance policy or were still developing one.

So, whether your business has already embraced AI or is still figuring out what to make of it, one thing is becoming increasingly clear: your employees need a safe, practical way to use it.

The Coordinated Solution

Luckily, Coordinated Business Systems has some exciting news …

We now offer Hatz AI!

Hatz AI gives businesses a secure, centralized way to put AI in their employees’ hands. With it, your team can access dozens and dozens of leading AI models, build automated workflows, and connect AI with the platforms they already use … all from one place!

That means that instead of employees creating their own accounts across a wild array of unregulated AI platforms, your business has an approved place for that activity to happen. Conversations remain confidential and aren’t used to train large language models, while administrators gain insight into the AI usage that’s already happening across their organization.

In other words, you don’t have to choose between giving employees access to AI and keeping a closer eye on company data.

What is Hatz AI?

Put simply: Hatz AI is a cloud-based software platform that gives your business access to a collection of AI tools through one central hub.

Now without the technical jargon, here’s what that means:

• There’s no physical equipment to purchase
• You don’t need to install dozens of different AI programs on every employee’s computer
• Employees simply log in to Hatz AI using their work credentials, and then use the AI tools they already recognize (ChatGPT, Claude, Gemini, etc.)
• Hatz AI can be connected to other workplace platforms, meaning your workflows can communicate with one another

And fear not! Your business gets control over the whole thing. That means administrators can manage employee access, monitor how often AI is being used across the organization, see which tools employees are turning to, and review analytics to better understand exactly how employees are using AI in their everyday work.

Hatz also offers shadow scans, which can identify AI tools being used on your network but outside of your approved platforms.

Translation? You’ll know if someone is trying to sneak around your safeguards!

What’s Included With Hatz AI?

Hatz breaks its capabilities into three main categories: AI, automation, and integration. Between them, you’ll find everything from familiar AI chatbots to easy-to-use workflow builders and ways to connect with software your team already uses.

The AI Hub

Hatz gives your team one place to work with a truly huge selection of AI tools. This is probably the part that will feel most familiar.

• 70+ LLMs (large language models): Hatz gives employees access to more than 70 AI models from providers including OpenAI, Anthropic, Google, Meta, and Mistral. In everyday language, that means your team can use models like ChatGPT, Claude, and Gemini without juggling separate accounts for each one.
• Branched Chatting: Hatz lets you take an existing AI conversation and create a separate copy that you can continue with a different AI model. The new model gets the context of the conversation that came before it, so you don’t have to re-explain what you’re working on or copy and paste information between platforms.
• So, for example, you could start a project with Claude, “branch” that conversation over to ChatGPT, and see how ChatGPT approaches the same work while keeping your original Claude conversation intact.

Workflow Automations

Chatting with AI is only one way to use it; Hatz can also automate the repetitive, everyday tasks that tend to eat away at the workday (and result in the biggest headaches). This is where businesses tend to see the biggest uptick in productivity.

• Workshop Assistant: You don't need to speak fluent programmer or walk in knowing how to code a system from scratch. Hatz's Workshop Assistant can help review, write, and build workflows, making the automation side of the platform accessible to people without a technology background.
• Workflow Builder: Hatz can automate multi-step processes, turning each step into a reusable workflow so you don’t have to painstakingly complete each one every time.

For example, let’s say your sales team uses two different customer CRM (customer relationship management) platforms. After every customer call, someone manually enters the same notes into both systems. Well, with Hatz, you could build a workflow that automatically updates both platforms from a single set of notes, saving your employees 15 minutes of repetitive work every time they finish a call.

In other words, once your team finds a process where AI consistently saves time, Hatz gives you a way to turn that process into something repeatable.

Integrated Tools

Of course, AI isn’t very useful if all of its work gets trapped inside an AI chat window. That’s why Hatz can connect with other workplace platforms and create files in formats your employees already work with.

• Microsoft 365 and Google Workspace: Hatz integrates with two of the most widely used workplace software suites, which means your team’s new AI tools work with the apps your employees already use every day.
• Word, PowerPoint, PDF, and Excel Creation: Hatz can turn AI-generated work into documents, presentations, PDFs, spreadsheets, or whatever else you want to present your hard work as. It sure beats having to manually copy everything out of a chat!
• Image Creation: When a project calls for a visual rather than another document, Hatz can also generate images directly through the platform.

The Hatz Community

One of our favorite things about Hatz AI is the community that’s grown around it.

Hatz users are constantly coming up with new ways to use AI to improve their workdays, and they’re happy to share what they’ve learned! In fact, Hatz has an entire library of community-created workflows and templates that businesses can borrow from.

For example, let’s say you’ve got a process you want to automate, but you’re not sure where to start. You can browse the community library to see what others have come up with; if you find something that does the trick, you can copy it right into your own Hatz environment, where you can then tweak it to suit your business’s unique needs. What might have taken hours to build yourself could be ready to try in just a few minutes, thanks to your friendly neighborhood Hatz community!

Hatz also hosts regular webinars where users and partners can get together to share their experiences and learn from one another. It’s an opportunity to hear what other businesses are working on, ask questions, and maybe even find some inspiration in an idea you hadn’t considered before.

As more businesses find creative ways to use Hatz, the whole community has more to learn from. There’s a real sense of we’re all in this together here.

Why Do Businesses Choose Hatz AI?

Spoiler alert! Security is a major part of this answer.

One of the biggest reasons businesses choose Hatz AI is because Hatz keeps your organization’s activity within a company-managed environment. Conversations are kept confidential, and Hatz does not allow its AI providers to use your company data to train their models. Your data is also encrypted while it’s being stored and sent, adding another layer of protection to the information employees share with AI.

Hatz also serves as a screen between your business and the AI providers your employees are using. Most of its supported models have zero-data-retention agreements, meaning the providers don’t retain the information submitted through Hatz. There are some model-specific exceptions, but your business has control over which models employees can access.

That control extends beyond simply choosing AI models. Administrators can assign different permissions to each individual employee, as well as restrict certain features and manage organization-wide access. So if you don’t want a specific tool to be used by your organization, or if you only want certain departments to be able to use it, Hatz will let you manage those preferences — you can get really granular with it!

And for those who want a little extra peace of mind … Hatz also makes its SOC 2 (Type I and Type II) and SOC3 security reports available upon request through its Trust Center. 😉

To learn more about how security is validated through industry-standard certifications, visit Hatz AI’s page 👉 The Importance of Secure AI

What Happens When an Employee Leaves Your Company?

Well, if they’ve been using a personal ChatGPT or Claude account for work, any company information they’ve uploaded could remain accessible through that account long after they’ve left. And if they’re moving to a competitor, that’s certainly not information you’d want going with them!

But with Hatz AI, your business manages employee accounts centrally. You can onboard new employees, remove access when someone leaves, and maintain control over the AI tools your existing team uses.

What if I Need Help?

Let’s say your business is using ChatGPT, and something suddenly goes wrong. Maybe a tool stops working, or you’re trying to build a new process and can’t quite figure out the next step. It’s not like ChatGPT has a phone number, so … who do you call?

(Hint: It’s not the Ghostbusters!)

You call Coordinated Business Systems, of course!

That's another perk of getting Hatz AI through an MSP (managed service provider) like us. Instead of trying to track down someone at a third-party AI provider, you've already got a familiar team of real people you can reach out to for help. Our team of experienced professionals would be happy to lend a hand with things like:

• Troubleshooting: ChatGPT slipping into Hindi? Ignoring half of your prompt? Freezing, or stuck “thinking” forever? If something isn’t working quite right, we’ll help you get to the bottom of the issue!
• Building Workflows: Have an idea for a process you want to automate, but have no idea how to start? Whether it’s help finding a community template or just diving in and rolling our sleeves up ourselves, we’re here to make it happen!
• Navigating Provider Issues: Hear that Gemini or Claude is experiencing an outage? We can help you understand whether your Hatz environment might be affected and what your options are — but remember, an issue with one AI provider likely won’t affect the entire Hatz platform!

At the end of the day, no matter what’s giving you a headache, you’ll have a local Coordinated Business Systems team (a team of real humans!) ready to lend a hand.

Let’s Make Workplace AI Safer!

AI is finding its way into the workplace one way or another. We’d like to help you make sure it gets there the right way.

At Coordinated Business Systems, we’ve spent decades helping businesses find technology that makes everyday work easier for the people doing it. Hatz AI is a natural extension of that mission. It gives your employees access to tools that can save time, simplify tedious tasks, and open up new ways of working — all while giving your business a say in how those tools are used.

Curious what Hatz AI could look like in your workplace? Give Coordinated Business Systems a call today!