Do you need help managing your time at work?
Office workers waste an average of 40% of their workday-not because they aren't motivated, but because they were never taught organizing skills to cope with increasing workloads and demands. Don't fall victim to lazy work days and not utilize your valuable time to the best of your ability.
Try these time management tips to achieve a successful workday:
1. Keep Your Desk Clean
Having a clean work space will help improve focus and efficiency, among other things. If you're constantly searching for a stack of papers on your desk, you're wasting precious time. It's easy to organize your desk, just follow these three steps.
2. Plan Ahead
Take time to plan out your time. It may sound like you're using valuable time to not accomplish anything, but ultimately it will lead to more productivity. At the end of each work day, take account of what you've accomplished throughout the day and what you still have left to do. Carry over unaccomplished tasks to tomorrow and add new tasks that must be completed. Allow at least 30 minutes everyday to take care of unexpected tasks. Depending on the nature of your job, maybe allow even more time for ad hoc requests. This will help keep you from becoming frustrated if you feel you haven't accomplished as much as you wanted.
3. Schedule Meetings with Yourself
It may seem silly, but it's a great way to keep yourself accountable. If you have an important task that must get done, schedule time on your calendar to specifically work on that assignment. You wouldn't miss a meeting you had scheduled with someone else, so don't
4. Take Notes
Not only will jotting down a quick note keep you from forgetting about something, it's one less thing you have to keep in your mind. Having less on your mind will allow you to better focus at the task at hand and get it done quicker.
5. Break Down Large Tasks
Big assignments can seem daunting when you view them as a whole. Instead, try breaking them down into smaller steps. You'll feel more accomplished and be more likely to complete them faster. Plus, it might even help you organize your tasks and streamline the process for the future.
6. Take Breaks
It's important to take breaks and allow your mind to have some free time. One study found that the most productive people work for 52 minutes at a time, then take a 17 break. Work in "sprints" with intense purpose, and then allow yourself to take a break before getting into the next burst. Find a balance of time that works best for you and your schedule.
It's seems intuitive, but is easily forgettable. People tend to do the tasks they want to do first and avoid the tasks they need to do. Prioritize your tasks and complete the most important tasks first, followed by the least desirable tasks, and finally the easiest tasks. You'll feel more accomplished and you'll thank yourself in the late afternoon when your brain power is drained, but you already have the tough stuff out of the way.
8. Form Habits
Once you've implemented this new routine, make it a habit. When your tasks turn into habits, they stop feeling like work and just become a natural part of your day. Stick with it-it can take 56 days to form a new habit, but it will definitely be worth it.
Go forth, form habits, be productive, and feel accomplished with your new time management skills. If you need help organizing your office for maximum productivity, use any of our great services such as electronic document management or IT managed services. We're here to help you build unique business solutions that are customized to your business. Contact Coordinated Business Systems today.