Coordinated Business Systems Blog

Securing Cloud Connected Office Equipment

Copiers and printers have evolved into sophisticated devices that are most likely connected to the internet and the cloud. While this connectivity brings convenience and efficiency, it also introduces new and increasing security risks.

Hackers can exploit vulnerabilities in these devices to access sensitive information or launch cyber attacks of all sizes. To ensure the security of your office equipment, consider the following best practices:

  1. Update Firmware Regularly: Manufacturers frequently release firmware updates to patch security vulnerabilities. Ensure your devices are running the latest firmware to protect against known threats.

  2. Enable Encryption: Encrypt data both in transit and at rest to prevent unauthorized access. Many printers and copiers offer built-in encryption features that can be enabled for added security.

  3. Implement Access Controls: Restrict access to your devices by implementing user authentication measures such as passwords or smart cards. This ensures that only authorized personnel can use the equipment.

  4. Secure Network Connections: Use secure protocols such as HTTPS or VPNs to protect data transmission between your devices and other networked resources. Avoid using unsecured public Wi-Fi networks.

  5. Regular Security Audits: Conduct regular security audits to identify and address potential vulnerabilities. This can help you stay ahead of emerging threats and ensure compliance with security standards.

  6. Secure Disposal of Old Devices: When disposing of old printers or copiers, ensure that all data stored on the devices is securely wiped. Many devices have a built-in option to reset to factory settings.

By following these best practices, you can significantly enhance the security of your office equipment and protect your organization's sensitive information from cyber threats. Stay vigilant and proactive in managing the security of your internet-connected printers and copiers to safeguard your business operations.

Contact us to learn more about the best devices, and the security measures in place for your business. 

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