BLOGS

What is Document Imaging?
12/12/2014
For any given business, if you take a minute to think of how much information is created, managed, stored and disposed of on a daily basis; it's not hard to see why document imaging can be beneficial. Document imagining is a form of content management that includes the scanning of paper documents and storing them electronically, creating a "virtual file room". Once a document is scanned, it can be accessed, managed and shared by multiple users across a network faster and more efficiently. Not only is document imaging eco-friendly by eliminating the need for paper, it can also help reduce costs and save time by not having to dig through piles of physical documents.



When content management technologies first began, the term "document imagining" was often used interchangeably with the term "document image management." This was primarily done because the industry wanted to separate itself from the micrographic and reprographic technologies. Due to an overwhelming need to manage and secure the escalating volume of electronic documents such as PDFs, emails, spreadsheets and other documents used in business, electronic document management emerged. Today, different types of documenting imagining solutions can be presented in a number of forms such as microfilm, on demand printers, fax machines, copiers, multifunction printers, document scanners, computer output microfilm (COM) and archive writers.

At Coordinated Business Systems, our systems are designed to accommodate a document's entire lifecycle, from creation to disposal, with optimal efficiency. Our relationship with Square9 and several of the world's leading software providers enables Coordinated Business Systems to implement a Document Management Solution that is specifically customized to fit your business needs. Contact us today and let us design a Document Management Solution that will help free up office space, decrease operational costs and improve your organization's productivity!