Outdated, inefficient office equipment costs companies money every day. Unfortunately, printers that are more than ten years old lack the efficiency and functionality of modern printers. In many cases, the cost of repairing and maintaining outdated equipment will end up costing you more than the cost of upgrading to a new printer.
A recent University of Miami study finds the cost of acquiring a new printer can represent as little as 20 percent of the total lifetime expense of a printer. With that in mind, here are the top four reasons why you should declare independence from your old office printers:
Multi-functionality: All-In-One Office Printing Solutions
Today's printers do more than their name suggests. Modern printers are a truly impressive hybrid of scanners, copiers, network printers, and fax machines. These all-in-one office machines take up less space and improve employee productivity. Additionally, everything an employee needs to do is right in front of her, at one machine, removing the need to learn multiple technologies and reducing slush time moving between devices.
Printer Downtime Impacts Productivity
Every time your printer breaks or jams, it costs your company money. Not only do you need to deal with repairs, but employees that rely on printers can't be productive. Upgrading to a new printer and copier solution will help reduce the amount of downtime your workplace experiences. Your team will get more work done, and you'll see the difference in your bottom line.
The Cost of Maintenance and Repair (and Headaches!)
It all comes down to the finances. As mentioned, the cost of acquiring a new printer can represent as little as 20 percent of the total lifetime expense of a printer. But what does that really mean?
Basically, you have a lifetime cost of your printer-all the money you'll pay over the years in repair costs. Then there's the initial cost-essentially, the purchase price. It turns out, that lifetime cost can be 4 or 5 times the initial cost. By upgrading your printer now, you get to skip all the looming repairs and maintenance costs on your current model and "turn back the clock," so to speak, on your printer's health.
Employee Morale Boost
It may sound inconsequential, but your employees genuinely appreciate easy-to-use, reliable equipment in the office. Office printers that are old and continuously break will frustrate your employees, and soon they may modify their workflow to avoid having to use "the dreaded printer." As the saying goes, a happy employee is a happy company.
With modern improvements in printing technology, your company can now benefit from increased efficiency, less hassle, and-more importantly-happier employees, which means more money for your business. Are you ready to upgrade your office solutions?
If so, Coordinated Business Systems of Minnesota and Wisconsin can offer full-service printing solutions that include repairs, maintenance, ink cartridge refills, and more! We also offer Managed Print Services to save you even more money, including programs like SmartPrint for bundling costs and CartridgePlus, through which you only pay for the cartridges you use.
Schedule a SmartPrint cost evaluation and contact us for more information on how Coordinated Business Systems can add to your bottom line and build a happier workplace.